Confidentiality & Medical Records
The practice complies with data protection and access to medical records legislation. Identifiable information about you will be shared with others in the following circumstances:
- To provide further medical treatment for you e.g. from district nurses and hospital services.
- To help you get other services e.g. from the social work department. This requires your consent.
- When we have a duty to others e.g. in child protection cases anonymised patient information will also be used at local and national level to help the Health Board and Government plan services e.g. for diabetic care.
If you do not wish anonymous information about you to be used in such a way, please let us know.
Reception and administration staff require access to your medical records in order to do their jobs. These members of staff are bound by the same rules of confidentiality as the medical staff.
Freedom of Information
Information about the General Practitioners and the practice required for disclosure under this act can be made available to the public. All requests for such information should be made to the Practice Manager.
Access to Records
In accordance with the Data Protection Act 1998 and Access to Health Records Act, patients may request to see their medical records. Such requests should be made through the practice manager and may be subject to an administration charge. No information will be released without the patient consent unless we are legally obliged to do so.
We make every effort to give the best service possible to everyone who attends our practice.
However, we are aware that things can go wrong resulting in a patient feeling that they have a genuine cause for complaint. If this is so, we would wish for the matter to be settled as quickly, and as amicably, as possible.
We are happy to speak to patients verbally if they do not wish to put their complaint in writing and if that is the case, please ask to speak to a member of the team. If you would like to read more about our policy, you can download the attached document Complaints Procedure leaflet
If you would rather put your complaint in writing, please address this to the Practice Manager who will investigate and respond within a reasonable time.
If you are writing on behalf of someone else you will need to provide their written consent first. Please see attached Third Party consent Form for complaints
We operate a zero tolerance policy with regard to violence and abuse and the Practice has the right to remove violent patients from the list with immediate effect in order to safeguard practice staff, patients and other persons. Violence in this context includes actual or threatened physical violence or verbal abuse which leads to fear for a person’s safety. In this situation we will notify the patient in writing of their removal from the list and record in the patient’s medical records the fact of the removal and the circumstances leading to it.
Click here to read more about our policy on removing patients from our list.
Writing to Us
If you write to us, we will endeavour to respond within 14 working days. Please be mindful that if you are writing to a particular person within the Practice and want their response, they may be absent from the Practice so will not be able to respond back to you until they return again. If you are writing on behalf of someone else you will need to provide their written consent first.